| Category: |
Demographic and social statistics |
| Area: |
Culture and sport |
| Survey / data collection: |
Archive |
Note: For any question on metadata, please contact MONSTAT metadata support.
| 1. Contact Vrh |
| 1.1. Contact organization: |
Statistical Office of Montenegro - MONSTAT |
| 1.2. Contact organization unit: |
Department of Education, Culture and Justice Statistics Department |
| 1.2. Contact organization unit: |
IV Proleterske 2, 81000 Podgorica, Montenegro |
| 2. Metadata update Top |
| 2.1. Metadata last certified: | |
| 2.2. Metadata last posted: | 29 December 2023 |
| 2.3. Metadata last update: | 25 December 2019 |
| 3. Statistical presentation Top |
| 3.1. Data description: | The purpose of survey on archives is to monitor data on the most important features for archives such as: type of archives, archival material, by time of origin, degree of ordering, users of archival material, exhibitions and lectures, visitors of exhibitions and lectures, employees. |
| 3.2. Classification system: | |
| 3.3. Sector coverage: | Not relevant. |
3.4. Statistical concepts and
definitions: | An archive is an institution where archival material is permanently stored, professionally processed and made available. |
| 3.5. Statistical unit: | Archives. |
| 3.6. Statistical population: | Visitors. |
| 3.7. Reference area: | Montenegro. |
| 3.8. Time coverage: | Since 1961. |
| 3.9. Base period: | Previous year. |
| 6. Institutional mandate Top |
6.1. Legal acts and other
agreements: | The Law on Official Statistics and Official Statistical System (Official Gazette of Montenegro No 18/12 and 47/19) defines provisions for collection, processing, and dissemination of data.
The Law provides to the Statistical Office legal powers to collect and access the data necessary for the implementation of Programme and Annual Plan.
The Law gives a priority to the use of administrative data and right of access to individual data that are a result of survey of other official statistical producers.
As an annex to legal provisions, Statistical Office has signed several memoranda on cooperation with administrative data providers. |
| 6.2. Data sharing: | Not relevant. |
| 7. Confidentiality Top |
| 7.1. Confidentiality - policy: | Articles 53-60 of the Law on Official Statistics and Official Statistical System (Official Gazette of Montenegro No 18/12 and 47/19) provide a framework for protection, use, and transmission of confidential data. Statistical office has produced two comprehensive rulebooks that cover the procedures for individual data protection as well as keeping individual records. With purpose of the meeting legal framework on functioning of security system and statistical confidentiality there was adopted the Rulebook on Keeping Statistical Data by which Manner, Time, Technical Conditions and Organization of Statistical Data Storage to Prevent Their Destroying, Misappropriation, and Unauthorized Use is Regulated as well as the Rulebook on Contents and Manner of Keeping Records on Users of Individual Statistical Data by which contents and manner of keeping records on users of individual statistical data is regular.
Pursuant to the Article 59, an access to the confidential data is limited to persons performing duties and tasks of official statistical producer and up to the stage the data are necessary for official statistical production. Persons that performs duties and tasks within official statistical producers must sign the statement on respecting the principle of confidentiality.
Law on Official Statistics and Official Statistical System is aligned with the Regulation No 223/2009 and the Regulation (EU) 2015/759 from 29 April 2015 that also regulate confidentiality provisions.
The Government of Montenegro adopted the Statement on Commitment of Confidence in Official Statistics (Commitment of Confidence). |
7.2. Confidentiality - data
treatment: | Confidentiality - the treatment of data is defined by the Law on Official Statistics and the Official Statistics System, Articles 54-61, (Official Gazette No. 18/12). |
| 8. Release policy Top |
| 8.1. Release calendar: | The Law on Official Statistics and the Official Statistics System ("Official Gazette of Montenegro" No. 18/12) prescribes that producers of official statistics prepare, update and publish the calendar of publishing statistical data. It is published on the website of the Statistical Office no later than December 20 for the following year, for all producers of official statistics that include the dates of publication of statistical data. Any changes on the date of publication in the Calendar are published in advance in accordance with the Unmanaged Audit Procedure. |
| 8.2. Release calendar - access: | http://www.monstat.org/cg/page.php?id=12&pageid=12 |
| 8.3. User access: | The overall objective of the official statistics producer is to meet the needs of its users and to make available to all users statistic data in a comprehensible manner at the same time and under the same conditions. The Statistical Office is obliged to produce and disseminate the official statistics in an objective, transparent and professional way, so that all users are treated equally. |
| 10. Accessibility and clarity Top |
| 10.1. News release: | Not available. |
| 10.2. Publications: | Statistical Office publishes the following regular publications: 1. Statistical Yearbook, 2. Montenegro in figures, 3. Monthly statistical review. In addition to the above regular ones, Statistical Office publishes also additionally publications. Some of the most important additional publications are as it follows: 1. Women and Men in Montenegro, 2. The most often used statistical data All publication published by Statistical Office are available at the following link: http://monstat.org/eng/publikacije.php |
| 10.3. Online database: | Not available. |
| 10.4. Micro-data access: | The Law on Official Statistics and the Official Statistics System ("Official Gazette of Montenegro "No. 18/12) regulates the rules under which external users can gain access to individual data for research purposes. Article 58 defines the types of scientific and research organizations who can get such data.
Giving individual data without an identifier is possible only on the written request of scientific research institutions, for the purpose of carrying out scientific research activities, as well as international statistical organizations and producers of statistics from other countries.
The investigating entity signs the Agreement with the Statistical Office, as well as the Statement of Compliance with the principle of confidentiality.
Manufacturers of official statistics keep separate records of users and the purpose for which statistics are given for use. |
| 10.5. Other: | Not relevant. |
10.6. Documentation on methodology:
domain: | http://www.monstat.org/cg/page.php?id=78&pageid=78 |
| 10.7. Quality documentation: | The Law on Official Statistics and the Official Statistical System ("Official Gazette of Montenegro" No. 18/12 and 47/19) defines the commitment to quality, which ensures that producers of official statistics in Montenegro work and cooperate in accordance with international principles of quality of the statistical system.
In accordance with the ESS Quality Declaration, Article 338 of the Treaty on the Functioning of the EU, Regulations 759/2015 and 223/2009 and the European Statistics Code of Practice, the following documents are adopted:
1. Quality Strategy of the Statistical Office
2. Guide for the implementation of the Quality Strategy in the Statistical Office;
3. Implementation plan |
| 11. Quality management Top |
| 11.1. Quality assurance: | The Statistical Office has opted for the implementation of TQM (Total Quality Management) models that encourage the development and improvement of the functioning:
- institutions,
production of results of official statistics and
- an individual.
In the medium term, the Statistical Office opted for the implementation of the TQM model through the following goals:
1. Strong commitment to users and other stakeholders,
2. Quality statistical processes and products,
3. Professional orientation of employees,
4. Continuous improvements,
5. Reducing the burden on reporting units. |
| 11.2. Quality assesment: | |
| 12. Relevance Top |
| 12.1. User needs: | National users:
- Ministry of Culture
- Students
- Researchers
- Media |
| 12.2. User satisfaction: | The Statistical Office has adopted the Quality Management Strategy, the Guidebook to the Implementation of the Quality Management Strategy, as well as the Plan for the Implementation of the Quality Policy.
In order to measure the degree to which fulfills obligations towards users and within the new quality policy, the Statistical Office conducted User satisfaction survey.
The results of the survey are available on the Statistical Office website, link: http://monstat.org/uploads/files/2.%20Izvjestaj%20o%20zadovoljstvu%20korisnika%20ENG%20(Autosaved).pdf |
| 12.3. Completeness: | |
| 14. Timeliness and punctuality Top |
| 14.1. Timeliness: | The data is being released on December 27, 2018 for the previous year. |
| 14.2. Punctuality: | Reporting units are obliged to provide accurate, complete and up to date information that, according to content and form, correspond to the requirements of official statistics. |
15.3. Coherence - cross
domain: | Not relevant. |
| 15.4. Coherence - internal: | Not relevant. |
| 17. Data revision Top |
| 17.1. Data revision - policy: | The Statistical Office has adopted the audit policy and is available on the website http://www.monstat.org/cg/page.php?id=1493&pageid=1493 |
| 17.2. Data revision - practice: | |
| 18. Statistical processing Top |
| 18.1. Source data: | Archives. |
18.2. Frequency of data
collection: | Three-year periodical. |
| 18.3. Data collection: | Reporting method. |
| 18.6. Adjustment: | |
